Bookkeeping VA Terms

Explore our comprehensive glossary of Bookkeeping VA terms, designed to help clients understand the essential roles and responsibilities of virtual bookkeeping services. This resource provides clear definitions of key concepts, such as accounts payable, financial statements, and cash flow management, empowering you to navigate the world of bookkeeping with confidence.

Audit Trail

A record of all financial transactions that provides a clear history for each account, essential for transparency and accountability

Chart of Accounts

A listing of all accounts used in an organization’s general ledger, organized by categories like assets, liabilities, and equity.

Financial Analysis

Evaluating financial data to assess a company’s performance and make informed business decisions based on trends and insights.

Invoicing

The process of creating and sending bills to clients for goods or services provided, critical for accounts receivable management.

Expense Tracking

The systematic recording of all expenses incurred by a business, essential for budgeting and financial analysis.

Cash Flow Management

Monitoring and analyzing the inflow and outflow of cash to ensure a business can meet its financial obligations.

Budgeting

The creation of a financial plan that outlines expected income and expenses over a specific period, aiding in financial control.

Tax Preparation

The process of organizing financial documents and preparing tax returns to ensure compliance with tax regulations and deadlines.

Payroll Management

The administration of employee salaries, wages, bonuses, and deductions, ensuring compliance with tax laws and regulations.

Financial Statements

Reports that summarize a business’s financial status, including the balance sheet, income statement, and cash flow statement.

Reconciliation

The process of matching and comparing transactions in different accounts to ensure accuracy and identify discrepancies.

General Ledger

A complete record of all financial transactions over the life of a company, used to create financial statements and reports.

Accounts Receivable

The outstanding invoices a business has or the money owed to it by clients, managed to ensure timely payments.

Accounts Payable

The money owed by a business to its suppliers or creditors for goods and services received, tracked by a Bookkeeping VA.

Bookkeeping

The systematic recording of financial transactions to maintain accurate financial records for individuals and businesses.